Vacancy: Secretarial Administrator – Ayr

Reporting to the Head of Office and liaising with the Network and Systems Coordinator, the Secretarial Administrator will provide efficient and high quality legal administrative and casework support to solicitors within their office and across the PDSO network. In addition, the post holder has a role in supporting the delivery of client-centred and trauma informed legal services.

Main Duties and Responsibilities

  • Providing assistance to solicitors by performing administrative case related tasks
  • Maintaining and updating case files within the case management system
  • Audio and copy typing, drafting legal and ad hoc documents for your own office and across the network
  • Reception and dealing with client and contact enquiries
  • Dealing with all incoming and outgoing mail through various communications methods
  • Processing case documents including downloading, photocopying and scanning
  • Diary management
  • Requisitioning goods and services, and processing invoices through the SLAB’s internal purchasing system
  • Using and monitoring Legal Aid Online (LAOL)
  • Assisting the Client Legal Services’ Network and Support Coordinator with delegated tasks
  • Facilities tasks including Health and Safety, First Aid and Fire Safety
  • Departmental training on administrative procedures including work planning and allocation for new business support colleagues
  • Other general office and administrative tasks.

How to apply

Full details about the role and an online application are available through our recruitment portal (external link).

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