Vacancy: Secretarial Administrator – Edinburgh

We are currently recruiting a Secretarial Administrator for our Edinburgh office, to provide an efficient secretarial and administrative service within the PDSO Network.

Secretarial Administrator  (Grade 3) – Edinburgh
Full time; Permanent
Application deadline: Tuesday 2 January 2024, midnight

Reporting to the Head of Office and liaising with the Network and Systems Coordinator, you’ll play a crucial legal administrative and casework support role, providing efficient services to solicitors across our national network.

In addition, the post holder has a role in supporting the delivery of client-centred and trauma informed legal services.

Main Duties and Responsibilities

  • Assisting solicitors by performing administrative case related tasks
  • Maintaining and updating case files within the case management system
  • Audio, copy typing and drafting legal and ad hoc documents for your own office and across the network
  • Handling Reception, dealing with clients and contact enquiries
  • Dealing with all incoming and outgoing mail via various communication methods
  • Processing case documents including downloading, photocopying and scanning
  • Diary management
  • Processing invoices and requisitioning goods and services through our internal purchasing system
  • Using and monitoring Legal Aid Online (LAOL)
  • Assisting the Network and Support Coordinator with delegated tasks
  • Facilities tasks including Health and Safety, First Aid and Fire Safety
  • Departmental training on administrative procedures including work planning and allocation for new business support colleagues
  • Other general office and administrative tasks
  • Carry out all the above tasks for other offices either from your own office, remotely or another CLS location.

If this sounds like you, we’d love to hear from you.

How to apply

Full details about the role and an online application are available through our recruitment portal (external link).

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